APCOM understands your concerns about privacy and has created this privacy statement to demonstrate our firm commitment to helping protect your privacy. This statement outlines the information collected and how it is used on the APCOM website and related services.
INFORMATION AUTOMATICALLY LOGGED
Your IP address, browser type, referrer page (which may include terms entered into a search engine or other parameters), date, time, and file requested are automatically logged by our server every time a page or graphic is requested by your browser. We use this information to help diagnose problems with our server and to administer our website. This includes generating statistics on pages visited, regions visitors come from, sites that refer visitors to us, and analysis of visitors’ paths through our site. This information is used to plan improvements to the site and to help identify and resolve problems.
The raw server logs and statistics generated from them are stored on computers not usually accessible from the World Wide Web. Information from the raw logs, including IP addresses, may be revealed to third parties investigating malicious or illegal use of the facilities provided on the site. Aggregate statistical data, which does not include IP addresses or other identifying information, may be distributed to member organisations and relevant partners.
In addition to the information logged by the server, your IP address, date and/or time, and information entered by you may be automatically logged in control files when you fill in a form or post content on the site. This information is stored on computers not normally accessible from the World Wide Web or is automatically emailed to the webmaster and is used to monitor and control operation of these features.
Our site uses session cookies to manage login sessions, but it is not required that you accept cookies to access the site if you do not need to use features that require login.
The session cookie, which is temporary and removed from your computer when you exit your browser, is used to store a unique session key so the system can identify you and keep your temporary option settings as you move around the site. The session key does not track what pages you visit or any information you enter.
REGISTRATION AND MEMBER INFORMATION
Our member registration and website registration forms ask for general information about organisations, as well as individuals’ email addresses, to be used for administrative purposes. You have the opportunity to opt out of having certain information excluded from specific uses by APCOM. If you select the option “do not share” for fields such as organisation name, street address, and organisation email address, APCOM will not publish that information on the website, nor provide it to anyone via email, post, or telephone upon request.
PUBLIC DISPLAY AND USE OF INFORMATION
Organisations applying for membership are assumed to desire that the following information about the organisation be made publicly available: organisation name, location (city, state/province), and organisation email address. “Publicly available” includes, but is not limited to, display on pages in the public section of the website (for example, sub-region or country pages) and referrals upon request for organisations in a particular area.
Additional information such as street address, telephone number, and organisation description may be excluded from public display through the opt-out function during the membership application process.
CAUTION TO MEMBERS
Organisations accepted for membership may be provided access to certain portions of the APCOM website reserved for members only through a login key and password provided to the principal and alternate contacts for each member.
Within these limited-access members-only sections, APCOM retains discretion over the content and use of information. APCOM may use information provided during the application process, including information excluded from public sections through the opt-out function, for internal member-only purposes. Members cannot opt out of such use within these restricted sections.
MAILING LIST DATA
APCOM mailing lists and subscriptions are 100% double opt-in. A request to join the APCOM mailing list must be confirmed through a confirmation email before the email address is added.
Anyone on the mailing list may unsubscribe at any time by following the directions in APCOM emails or on the subscriptions page.
The mailing list database may be maintained using third-party providers, currently including MailChimp, on servers managed by those providers. This information is not used by the third party except for providing mailing list services and is only used by APCOM to distribute requested information to subscribers. APCOM and its providers do not support spamming or the selling of email lists.
DATA DELETION AND RETENTION
We retain user data only for as long as necessary to provide our services and fulfil the purposes described in this policy, unless a longer retention period is required or permitted by law.
Users have the right to request deletion of their personal data at any time.
Upon request, or when a user deletes their account within the app, all associated personal data is permanently deleted (hard delete) from our systems and cannot be recovered. We do not retain copies of this data after deletion, except where required for legal, regulatory, financial, or security compliance purposes.
To request deletion of your data, users may:
- Use the in-app account deletion option (if available), or
- Contact us at [email protected]
We will process deletion requests within a reasonable timeframe.
EXTERNAL LINKS
This site may contain links to external websites. APCOM is not responsible for the privacy policies, practices, or content of such websites.
FURTHER INFORMATION
If you have any questions about this privacy statement, the policies of this site, or your dealings with this site, please contact APCOM at [email protected].
